Frequently Used University Systems

UChicago Time

UChicago Time is the University of Chicago's workforce time tracking system. It's a web-based application that allows biweekly employees to report work time, record absences, and track accruals. It also allows monthly employees to record absences and track accruals.

Workday

Workday @ Uchicago is the University’s HR/Payroll information system. On January 5, 2015, Workday replaced Employee Self-Service, as well as other legacy HR/Payroll systems and processes at UChicago.

GEMS Program

The GEMS program is the University’s expense management solution that streamlines the method in which employees are reimbursed for their business expenses. It is comprised of a web-based application (GEMS system) that works in conjunction with the University’s corporate credit card, the GEMS card. The card provides authorized faculty and staff with a convenient method of procuring and paying for small dollar purchases and travel expenditures and the system allows for the electronic reconciliation of these charges. Users may also utilize the GEMS system to claim out-of-pocket reimbursement for business-related expenses. 

ePayment System

The University has several options for making a purchase/payment.To determine the proper method, please refer to the Preferred Purchasing Methods. The ePayment system should be used for the following:

• Pay non-Purchase Order vendor
• independent contractor payment
• Reimburse non-employees for travel and miscellaneous expense
• Process a travel advance
• Reimburse employees for travel expenses related to a travel advance
• Replenish a Petty Cash account

BuySite

BuySite, the University’s web-based, electronic Purchase Order system, is an application for creating, submitting, approving and tracking the status of Purchase Orders. BuySite uses a shopping cart methodology allowing users to select merchandise, review what they have selected, make necessary modifications or additions, and submit a request for the purchase of the merchandise in the cart.

State of Illinois Tax Exempt Letter for the University of Chicago

The University of Chicago has tax exemption status in the States listed here. Please complete and submit forms as directed. Note: Only travel expenses incurred during official University business qualify for tax exemptions.

MyUchicago Portal

On this new public page, you'll find some of our most frequently used portlets, filled with helpful University information. To access your phone bill, login at the top right, select ITS, then select Statements. 

Mobility and MyPhone

Mobility allows an employee to dynamically direct a University of Chicago telephone number to one or many destinations (office, cell phone, home), ensuring that calls are not missed. Employees can manage call routing and define schedules by day of week and time of day. Specific calling numbers can be redirected or not, according to client preferences. Calls not answered by a receiving destination will default to University Voicemail.